• Serves as the general manager of this organization and has direction and control of the business, activities, and officers of this corporation.

• Ensures the organization’s activities are compliant and in furtherance of its mission

• Leads, manages, and develops the organization’s employees, volunteers, and organizational culture

• Develops sound and compliant fundraising and financial management practices (including budgeting)

• Ensures effective external communications about the organization and its mission, priorities, importance, programs, and activities

• Leads the organization’s planning processes, implementation of programs, and measurement of impacts

• Ensures legal compliance (including all required filings) and sound risk management practices

Practically speaking, this means...

• Creates programming calendar for the year (events)

• Oversees or directly manages marketing efforts

  • Print/digital (making flyers/printing/posting around town)

  • Email newsletters 

  • Social media pages

• Books venues and performers/instructors for events

• Manages all volunteers (officers and committee chair, etc.) and leads monthly or quarterly board meetings

• Helps the president directly with their duties (a co-president, of sorts)

• Is next to take over responsibilities when the president is not available

• Collaborates with president, treasurer, and secretary to help with general matters

• Serves as the book-keeper for the organization

  • Manages invoicing for services

  • Pay instructors (and log payments)

  • Manage subscriptions/payments (insurance, software, storage, etc.)

• Manages checks, venmo, and bank account

• Tracks our spending vs our planned budget, via monthly reports made available to the organization

  • Manage monthly reports (reconcile bank account bi-monthly)

  • Collect, categorize, and record receipts/expenses on a monthly basis

• Generates quarterly and annual financial reports, including the IRS Form 990

  • Complete annual financial report (end of year) + package receipts

• Collaborates with president, vice president, and secretary to help with general matters related to finances and legal filings

• Seeks out and applies for grants, and fills out reports to receive reimbursements

• Helps to create annual budget 

• Schedules meetings, and handles meeting venue reservations

• Takes minutes/notes at meetings, and maintains required records in order to keep the nonprofit in good legal standing

• Handles general communications by giving notice of meetings, distributing agendas and meeting minutes, etc.

• Collaborates with president, vice president, and treasurer to help with general matters related to secretarial work